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Win more clients. Win back your time.

We help law firms attract more clients, streamline processes and give them time back to focus on legal work with AI integration.

Forward‑thinking law firms are already using AI to improve efficiency. Give your firm the tools to work faster and stay ahead of the competition.

Book a free consultationSee how it works

The Aryxis proposition

  • Grow revenue

    Generate enquiries and convert more opportunities into instructions.

  • Recover time

    Reduce repetitive administration and protect fee‑earner capacity.

  • Improve operations

    Create a more consistent approach to onboarding and matter administration.

  • Build relationships

    Improve client communication, retention and opportunities for referrals.

Winning new clients is only half the challenge.

Generating enquiries is one thing. Turning them into instructions, getting clients onboarded and managing the work that follows is another.

For many firms, opportunities are lost between the first enquiry and the signed engagement letter. Meanwhile, fee‑earners spend valuable time on work that could be handled more efficiently.

  • Generating a consistent flow of new enquiries
  • Responding before prospective clients go elsewhere
  • Identifying enquiries worth pursuing
  • Booking consultations and following up prospects
  • Preparing client care letters and engagement terms
  • Collecting documents and completing onboarding
  • Managing deadlines and routine correspondence
  • Maintaining relationships with existing clients

More instructions. Less administration. More time for the work that matters.

From enquiry to instruction.

A prospective client has several opportunities to go elsewhere before they instruct your firm. Here's how we help make that process more consistent.

Struck through
the existing process
Underlined
what we put in place
Margin note
where your team remains in control

Every firm handles enquiries differently. We build around your existing approach.

A new enquiry: what happens next

  1. 1

    A prospective client finds the firm and submits an enquiry.

    Targeted marketing campaigns bring prospective clients to a dedicated enquiry and booking process.

  2. 2

    An enquiry arrives while the team is busy and waits for a response.

    Every enquiry is captured and acknowledged promptly, with follow-up arranged so potential clients aren't overlooked.

  3. 3

    A solicitor spends time establishing whether the firm can help.

    Initial questions gather the relevant details, helping your team assess the enquiry before arranging a consultation.

    Your firm decides which matters to accept.

  4. 4

    The prospective client has to call again to arrange an appointment.

    Suitable enquiries can book directly into the appropriate solicitor's diary, with a summary prepared ahead of the consultation.

  5. 5

    A consultation is booked, but the prospective client doesn't attend.

    Appointment confirmations and reminders help reduce missed consultations.

  6. 6

    The consultation takes place, but no one follows up afterwards.

    Prospective clients receive appropriate follow-up, helping your firm turn more consultations into instructions.

    Your solicitor decides whether to act and on what terms.

From winning clients to running the firm.

One service covering the client journey, from generating new enquiries to managing ongoing relationships. We implement it in stages, working with the systems your firm already uses.

  1. Winning new clients

    We work with specialist marketing partners to generate new enquiries through appropriate digital marketing campaigns. Every enquiry is captured, followed up and guided towards a consultation, helping your firm convert more opportunities into paying clients.

    What stays with you: Which clients you accept, the work you undertake and the fees you charge.

  2. Bringing clients on board

    Client care letters, engagement documents and fee proposals prepared using your firm's templates. Document requests, outstanding information and onboarding progress managed in one place, reducing the time between instruction and opening a matter.

    What stays with you: Client acceptance, conflict checks, AML decisions and approval of engagement documents.

  3. Managing matters

    Important dates, outstanding documents and administrative follow-ups kept organised. Your team receives timely reminders, while routine drafting and correspondence can be prepared for review, leaving fee‑earners more time for legal work.

    What stays with you: Legal advice, professional judgement, verified deadlines and decisions on each matter.

  4. Keeping clients and growing relationships

    Clients receive more consistent communication throughout their matters. Reviews, appropriate follow-ups and ongoing contact help your firm maintain relationships, encourage referrals and remain front of mind when clients need legal services again.

    What stays with you: Client relationships, sensitive communications and all professional decisions.

A better first impression. A better‑prepared solicitor.

From the first enquiry to the initial consultation, the right information reaches the right people without unnecessary delay.

To your prospective client
To
Sarah Taylor
Subject
Your enquiry with [Firm Name]

Dear Sarah,

Thank you for contacting us regarding your family law matter.

You can arrange an initial consultation with a member of our family team using the link below.

Arrange your consultation

Before the appointment, we'll ask you for a few details so the solicitor can prepare for your discussion.

Kind regards,
[Firm Name]

To your solicitor
To
Family team
Subject
New consultation: Sarah Taylor
Matter
Financial remedy
Consultation
Tuesday, 10:30am

Enquiry summary: Prospective client seeking advice following separation. Initial information received and consultation confirmed.

Before the call: Review the enquiry, confirm suitability and establish the documents required if the firm is instructed.

These examples are illustrative rather than live client communications.

Your existing systems come first. Where your current software already performs a task effectively, we work with it rather than introduce unnecessary replacements.

Built for your firm. Managed by ours.

  1. 1

    Understand your practice

    We look at how your firm attracts new clients, handles enquiries and manages its day-to-day operations. We identify where new business is being lost and where your team is spending unnecessary time.

  2. 2

    Agree the approach

    We put together a plan covering client acquisition, enquiry handling and the operational improvements most relevant to your firm, with clear priorities and an agreed scope.

  3. 3

    Implement and test

    We coordinate the marketing and build the agreed systems around your existing processes. Everything is tested before going live, with your team involved in the decisions that matter.

  4. 4

    Manage and improve

    Our involvement doesn't end at implementation. We monitor enquiries, conversion rates and system performance, provide ongoing support and make improvements as your firm's needs develop.

Your firm's information remains under your control.

Client confidentiality, data protection and professional oversight are central to how we design and implement our systems.

Controlled access
Access to client information is limited according to the requirements of each process and the permissions agreed with your firm.
Responsible use of AI
We assess the data handling, retention and model-training policies of the AI services involved before introducing them into your firm's operations.
Transparency over suppliers
Your firm is informed of the relevant third-party providers, with appropriate contractual and data protection arrangements established before implementation.
Testing before deployment
Systems are tested using sample information before being introduced into live client workflows.
Professional oversight
Your firm retains responsibility for legal advice, client acceptance, compliance decisions and professional judgement. Appropriate review and approval processes are built into the systems.
UK data protection
We design implementations with UK GDPR requirements in mind, including appropriate security measures, processing arrangements and access controls.

See what Aryxis could do for your firm.

Book a free consultation

We'll discuss how your firm currently attracts and converts new clients, where opportunities may be lost and which processes could be improved.

A practical conversation about growing your practice and making it easier to run.